SPACE RENTAL FEES
In-line – $25 per square foot
Corner – $30 per square foot
End-cap Booths – $30 per square foot
Island Booths – $32 per square foot
Integrated Health Expo Center
Table-Top $2,500 each
EXHIBIT RENTAL FEES
Space will be rented at $25 per square feet for inline locations, $30 per square feet for corner locations, and $32 per square feet for island locations. Standard booth rental includes side (3’) and back wall (8’) drape and a 7” x 44” sign indicating booth number and company name.
Exhibitors are entitled to five complimentary badges per 100 square feet purchased. Additional badges for exhibit personnel may be purchased for $100 each.
Exhibitors will be provided the names and contact information of pre-registered attendees approximately one month prior to the meeting. The post-registration list will be provided shortly following the meeting. Both lists will include email addresses of those attendees that have authorized us to do so.
Exhibit personnel may attend any of the Plenary Session on Wednesday, Thursday and Friday, on a space-available basis. This does not include courses offered on Sunday, Monday and Tuesday. Exhibit personnel may register for and pay registration fees for these courses. Exhibit personnel representing companies that are Corporate Council members may register for these courses at the discounted member rate. Contact the ASMBS office for registration information.
A 50% deposit of the total booth space cost must accompany the signed application. The balance must be received by March 31, 2012. All Applications for Exhibit Space received after March 31, 2012 must be accompanied by full payment.
Corporate Council Discount
ASMBS Corporate Council Members receive a 10% discount on booth fees. Visit www.asmbs.org for more information about the Corporate Council and how to get involved.
Booth Assignment Procedure
All applications are considered for assignment according to the number of Priority Points and the date and time the application is received by the ASMBS. When companies that have an equal number of points request the same booth space, space will be assigned based upon the date and time the application is received by the ASMBS. All other factors being equal, the ASMBS may judge some exhibits to be of more professional interest than others and maybe assigned accordingly.For exhibitors to take advantage of their Priority Points, the ASMBS must receive the applications by December 31, 2011.
Acceptable forms of payment are American Express, MasterCard, Visa or a check in U.S. funds drawn on U.S. institutions made payable to the American Society for Metabolic and Bariatric Surgery.
Space assignments are based upon the number of years a company has exhibited at the ASMBS Annual Meeting. One point is accrued for every 100 square feet for each year in which a company has exhibited.
If an exhibiting company merges with, buys, or is bought by, another company, the highest number of points accumulated by either company will be recorded as the Priority Point total. Points are not combined to determine the newly-organized company’s point status. Companies requesting a change in points must be “directly related” to an exhibiting company. A “directly related” company shall be defined as a company that is wholly owned by, a subsidiary of, or one that has merged with another company. All requests for point transactions must be submitted in writing to the ASMBS and confirmed in writing by the parent or subsidiary company.
Companies may lose points by:
- • Not exhibiting at the ASMBS Annual
- Meeting for one year (lose 5 points)
- • Not exhibiting at the ASMBS Annual
- Meeting for two consecutive years (lose
- ALL points)
- • Rules and Regulations violations.
Space Assignment Considerations for All Exhibitors
Exhibitors who wish to avoid assignment of space adjacent to that of a particular competitor should so indicate in their application. All such requests will be given careful attention.
Because it is almost impossible to contact all exhibitors for new selections of booth space, ASMBS reserves the right to assign the next best substitute space when the requested space is not available. ASMBS also reserves the right to modify the floor plan to accommodate space sales or to avoid conflicts. ASMBS reserves the right to adjust the floor plan, relocating exhibit booths as necessary after consultation with affected exhibitors. Exhibitors are encouraged not to concentrate all space choices in one area of the floor.
Cancellation or Reduction of Space
Notification of an exhibitor’s decision to cancel or reduce exhibit space must be submitted in writing. If cancellation or reduction of space occurs prior to March 31, 2012, a refund will be issued minus a $500 administrative fee. There will be no refund for cancellation or reduction of space after March 31, 2012, unless the exhibit hall is sold out and the booth space is re-sold.